Operations and Administration
Here is an overview of the internal workings of the agency and the roles of various departments.
- The Chief Accounting Officer of the Agency.
Administration and Supplies Department
Coordinating procurement and stores activities.
Superintending and carrying out the establishments and general administration duties on daily basis.
Keeping records of meetings, reports and other matters.
Continual organization of staff development programme.
Formulate and develop policies and guidelines for all business support services (e.g. general admin and co.).
Formulate and develop human resources policies.
Develop, implement and manage corporate affairs of the Agency.
Finance and Account Department
- Coordinating the accounting functions of the Agency.
- Preparing periodic financial reports of the Agency.
- Implementing the approved accounting systems for the State.
- Interpreting financial regulations.
- Ensuring prompt reply to Audit queries.
- Appraise policies in developing, implementing and maintaining standards for the finance management, budget control, payroll, accounting, fixed assets system and treasury functions.
Client Services and Activation Department
Providing directive/guidelines necessary for continual surveillance of Activation Programmes.
Initiating action on the review of Activation Programme policies.
Coordinating the day to day administration of the Unit.
Deputy Director, Client Services and Activation
Taking charge of all accounting duties.
Advising on the control and management of funds.
Identifying training needs for Accountants.
Establishing appropriate internal control systems.
Supervising the work of general accounts; Billing and Debt Recovery Units.
Deputy Director, Finance and Accounts
- Taking charge of all accounting duties.
- Advising on the control and management of funds.
- Identifying training needs for Accountants.
- Establishing appropriate internal control systems.
- Supervising the work of general accounts; Billing and Debt Recovery Units
Head of Operations (Inspection, Approval & Enforcement)
Superintend the subordinate’s activities of examining and confirming the details of locations identified, specified and applied for by the existing and potential owner’s outdoor structures.
Coordinating the enforcement team and activities.
Ensuring that clients comply with OYSAA’s sites application processes.
Monitor and manage compliance according to OYSAA’s laws.
Enforce regulations and standards.
Ensure adequate service of reminder notices.
Recommend/approve enforcement where no positive response has been received from violating client.
Head of Enumeration Unit
Supervising the activities of enumeration officers.
Organizing the training programmes for staff.
Initiating the review of planning policies.
Taking responsibility for development planning.
Ensuring safe keep of data capture instruments.
Collate budget estimates from all the department’s and critically examine these for correctness, accuracy and objectives.
Head of Debt Recovery
Implementing debt recovery strategies and in line with the provision of OYSAA Law, 2012 section 19(2) and (3).
Head of Billing Unit
Coordinating the billing process and the activities of billing officers.
Ensuring proper record keeping.
Liaising with BIR for reviewing of harmonized demand notice.
Develop standards, policies and guidelines for billing and organization production and delivery of bills to clientele.
Ensure accuracy in components of bills and acknowledges receipt of invoice on delivery.
Head of Client Registry
Keeping proper records of the Agency’s clientele.
Ensuring easy retrieval of files and records.
Head of Personnel Services, Procurement and Stores
Keeping proper records of personnel matters of the Agency’s staff.
Maintaining standard filing system.
Assisting in the training of staff.
Supervising and coordinating the activities of a number of junior staff.
Establishing and maintaining accurate staff information system.
Taking charge of materials and equipment in a central store.
Checking stores and reviewing stock positions.
Planning store bins.
Rendering reports on sub-stores.
Disposing boarded and unwanted vehicles, equipments and other goods.
Prepare insurance claims.
Quarterly and annual reports.
Organizing bulk purchase of stores.
Conducting periodic surveys and checking stores.
Keeping up-to-date prices of stores and materials.
Undertaking shipping, freight and customs formalities.
Preparation of reports on Government stores.
Review of stores regulations.
Execute and manage procurement plans, policies, guidelines and activities according to standard practices.
Ensure prompt sourcing of quality goods and services.
Organize and develop strategies for providing and maintaining highly effective registry in line with the Agency’s vision and mission statements.
Head, Audit and Internal Control
Develop internal control system to optimize OYSAA’s operating procedures.
Constant review internal control system.
Ensure adequate and effective internal control risk management and governance process.
Prepare, using best practice and agreed service standards, a set of procedures for the admin of information, communication and technology within OYSAA.